CITY OF BUNKER HILL VILLAGE

Mayor Bill Marshall called the regular meeting of the City Council of the City of Bunker Hill Village to order at 5:05 p.m. in the Council Chambers of City Hall, 11977 Memorial Drive, Houston, Texas.

At the request of Mayor Marshall, Councilmember Buckley reported that the Appreciation Dinner was very nice and seemed to be enjoyed by all. Police Commissioner Peter Slot thanked the Council for the invitation and noted that the dinner and fellowship was great. Councilman Peter Tuters emphasized that the setting and the group of people invited was much more beneficial with regard to getting to know the volunteers and staff on a more personal level.

B. MEETING WITH MIKE TALBOTT AT THE HARRIS COUNTY FLOOD CONTROL DISTRICT REGARDING ADDITIONAL FUNDING FOR BUNKER HILL ROAD PROJECT.

Mayor Marshall reported on the meeting and noted that the Harris County Flood Control District is very receptive to this.

“ALL MATTERS LISTED UNDER ITEM III, CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.”

D. CALCO CONTRACTING, INC. 2^ND AND FINAL INVOICE IN THE AMOUNT OF $7,288.00 FOR CAROLANE TRAIL STORM SEWER INSTALLATION BETWEEN LOTS 33 & 37.

E. HARRIS GALVESTON COASTAL SUBSIDENCE DISTRICT INVOICE DATED 01/31/2006 IN THE AMOUNT OF $91,536.25 FOR SPONSORSHIP OF 2,795 4^TH AND 5^TH GRADE STUDENTS.

F. GULF STATES PROTECTIVE COATINGS, INC., INVOICE DATED 1/10/06 IN THE AMOUNT OF $52,401.19 FOR PAY ESTIMATE NO. 5 FOR REPAIR AND REPAINTING OF GROUND STORAGE TANKS AT WATER PLANT NO. 1 AND WATER PLANT NO. 2.

G. KLOTZ ASSOCIATES, INC., FOR PROFESSIONAL SERVICES RENDERED IN CONNECTION WITH THE FOLLOWING PROJECTS:

INVOICE #	INV. DATE	AMOUNT	DESCRIPTION OF PROJECT
22363	11/30/05	770.73	CAROLANE TRAIL DRAINAGE (PD 12/7)
22252	11/30/05	884.81	RAYDON LANE COST ESTIMATES
22472	12/31/05	4,321.91	KNIPPWOOD DRAINAGE IMPROVEMENTS
22495	12/31/05	2,476.89	BUNKER HILL ROAD DRAINAGE
TOTAL		$8,454.34

Motion was made by Councilman Ellis and seconded by Councilman Tuters to approve all items on the Consent Agenda. Motion carried 4 to 0 (Councilmember Belco was not present in the council chambers at this point).

A. DISCUSSION AND POSSIBLE ACTION REGARDING REPAIRS TO THE WATER STORAGE TANK ON TAYLORCREST ROAD.

John Davis reported that the inside of the tank has been blasted out and painting is being started. He also stated that the outside of one of the hydrotanks has been done. Mr. Davis pointed out that there is a change order on the agenda for council approval with regard to this item.

V. DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF FIRM TO PERFORM THE 2005 AUDIT.

City Administrator Sager provided the history for the performance of the audits in the past several years and noted that Null-Lairson had agreed to perform the audit at a lower cost proposed by a different accounting firm. Therefore, she recommended that council select Null-Lairson to perform the FY 2005 audit.

Motion was made by Councilmember Buckley and seconded by Councilman Tuters to select Null-Lairson to perform the 2005 Audit. Motion carried 5 to 0.

City Administrator Sager reported that the court clerk has relocated to the Piney Point City Hall and they will be using our court room through the end of January only.

B. REPORT ON REQUEST FROM MRS. AMEEN, AT THE NOVEMBER MEETING DURING CITIZENS COMMENTS, REGARDING DRAINAGE ON HER PROPERTY.

Director of Public Works, Ron Garrison, reported that he went back and took elevations again on this project, and he has recommended that Mrs. Ameen put in a sump pump.

Commissioner David Light reported that: Ambulance checks have been issued and delivered to the cities; they lost one fireman to the City of Pearland; there will be no financial statement until next month; and they should be 2+% under budget. He also stated that the compensation workshop is continuing. Commissioner Light emphasized that residents are not to burn any leaves. Councilman Ellis inquired about non-emergency transports, to which Commissioner Light responded that non-emergency transports are not being done by the Village Fire Department EMS at this time.

Commissioner Peter Slot reported on the following: a check for $39,000 which is a refund from building fund should have been received; crime rate is down; burglary rate is down compared to 2004 and concerned neighbors have helped bring these numbers down; a trailer will be up throughout the villages during daylight hours, which will note the speed limits; and substation agreement had to be modified for insurance purposes. Chief Brye pointed out that arrests are up, but crime is down. He also reported that five individuals were involved in a jewelry store robbery at Memorial City Mall.

A. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM DONMAR GRADING FOR PAVEMENT REPAIRS ON CAROLANE TRAIL IN THE AMOUNT OF $24,970.

B. DISCUSSION AND POSSIBLE ACTION REGARDING DITCH CLEANING ON CAROLANE TRAIL IN THE AMOUNT OF $6,500.

As these items were discussed during the council workshop held earlier, no further discussion was needed.

Motion was made by Councilman Ellis and seconded by Councilman Tuters to approve both Items A and B. Motion carried 5 to 0.

Gary Struzik reported that they are working on this and will have designs ready in a few more weeks.

D. DISCUSSION AND POSSIBLE ACTION REGARDING CAPITAL IMPROVEMENT PROJECT ON THE EAST SIDE OF BUNKER HILL ROAD.

No discussion was held on this item as it had been discussed during the workshop held prior to the regular meeting.

E. DISCUSSION AND POSSIBLE ACTION AUTHORIZING PREJEAN COMPANY, INC. TO PREPARE STREET TOPOGRAPHIC SURVEY FOR BUNKER HILL ROAD. THE ESTIMATED AMOUNT FOR THE SERVICES IS $25,000.

Motion was made by Councilman Tuters and seconded by Councilman Essary to authorize Prejean Company, Inc. to prepare the survey in the amount of $25,000. Motion carried 5 to 0.

The Mayor and Council thanked Gary Struzik for his work on the presentations made during the workshop.

XI. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. 01-17-06, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, NOMINATING HARLEY C. ROBINSON AS BOARD MEMBER OF THE HARRIS-GALVESTON SUBSIDENCE DISTRICT.

Motion was made by Councilmember Belco and seconded by Councilman Ellis to approve Resolution No. 01-17-06. Motion carried 5 to 0.

XII. DISCUSSION AND POSSIBLE ACTION REGARDING AN AGREEMENT BETWEEN BUNKER HILL VILLAGE AND HARRIS COUNTY, TEXAS FOR THE CITY TO PURCHASE LIBRARY MATERIALS AND OTHER ITEMS FOR THE SPRING BRANCH MEMORIAL LIBRARY IN THE AMOUNT OF $1,500. 00 FOR THE BENEFIT OF THE RESIDENTS OF THE CITY.

Motion was made by Councilman Ellis and seconded by Councilmember Buckley to approve the agreement in the amount of $1,500.00. Motion carried 5 to 0.

XIII. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM ROBERT WALTER LUNDELL FOR APPROVAL TO COVER THE DRAINAGE DITCHES IN FRONT OF 22, 26 AND 30 WILLIAMSBURG LANE.

Motion was made by Councilmember Belco and seconded by Councilman Tuters to approve the request submitted by Mr. Lundell. Motion carried 5 to 0.

Councilman Ellis strongly urged that Mr. Lundell wait until the Bunker Hill project is done.

XIV. DISCUSSION AND POSSIBLE ACTION REGARDING AN AGREEMENT WITH RIALTO STUDIO FOR LANDSCAPE ARCHITECTURAL SERVICES RELATED TO INTERSTATE 10 BETWEEN BUNKER HILL TO CHIMNEY ROCK ROADS (BUNKER HILL’S PORTION OF THE PROJECT NOT TO EXCEED $3,000).

Councilmember Belco stated that she and City Attorney Olson had reworked the contract.

Motion was made by Councilman Tuters and seconded by Councilman Essary to approve the agreement with Rialto Studio. Motion carried 5 to 0.

XV. DISCUSSION AND POSSIBLE ACTION REGARDING CHANGE ORDER #2 TO GULF STATES PROTECTIVE COATINGS, INC., IN THE AMOUNT OF $17,500 FOR REMOVAL AND REPLACEMENT OF RAFTER CONNECTION PLATES.

Motion was made by Councilman Essary and seconded by Councilman Tuters to approve Change Order #2, in the amount of $17,500. Motion carried 5 to 0.

XVI. DISCUSSION AND POSSIBLE ACTION FOR REQUEST FOR ACCEPTANCE OF GIFT, SOLICITED BY VILLAGES FOR GREENSPACE, TO BE USED TOWARD THE TREE PLANTING DESIGN FOR IH 10 LANDSCAPE PLAN.

City Administrator Sager reported on the following: She stated that we will deposit the funds into the donation fund and pay the invoice.

Motion was made by Councilmember Buckley and seconded by Councilman Ellis to accept the gifts. Motion carried 5 to 0.

XVII. DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF MUNICIPAL COURT ASSOCIATE JUDGE.

Motion was made by Councilmember Belco and seconded by Councilman Ellis to approve the appointment of Stanley Binion as Associate Judge. Motion carried 5 to 0.

XVIII. DISCUSSION AND POSSIBLE ACTION REGARDING CONSTRUCTION, IRRIGATION AND PLANTS FOR THE TWO ISLANDS AT THE INTERSECTION OF MEMORIAL DRIVE AND BRIAR FOREST AT A TOTAL COST OF $32,110.50.

Motion was made by Councilmember Essary and seconded by Councilmember Buckley to approve the above at a total cost of $32,110.50. Motion carried 5 to 0.

XIX. DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF DAVE ELLIS TO REPRESENT BUNKER HILL VILLAGE ON THE BOARD OF THE VILLAGES INSURANCE COOPERATIVE GROUP.

Councilman Ellis stated that he had been approached regarding service on this board, and noted that he wants to protect employees and their benefits, as well as have options for the employees. City Administrator Sager noted that it might be a good idea for someone to serve who is not covered by the insurance coop. Councilman Ellis emphasized that he would like to serve for a limited term.

Motion was made by Councilmember Belco and seconded by Councilman Tuters to appoint Dave Ellis to the Villages Insurance Cooperative Group Board. Motion carried 5 to 0.

Motion was made by Councilman Ellis and seconded by Councilman Essary to adjourn the meeting. Motion carried 5 to 0 and the meeting was adjourned at 5:45 p.m.