CITY OF BUNKER HILL VILLAGE

Mayor Marshall called the regular meeting of the City Council of the City of Bunker Hill Village to order at 5:00 p.m. in the Council Chambers of City Hall, 11977 Memorial Drive, Houston, Texas.

A. ANNOUNCEMENT OF JUNE 21, 2007 – 6:30 P.M. PUBLIC HEARING TO DISCUSS INCREASE MOBILITY THROUGH THE INTERSECTION OF MEMORIAL DRIVE AND GESSNER ROAD.

Mayor Marshall announced the date and time of the June 21, 2007 Public Hearing and invited interested parties to attend. Homeowner Association representatives from the four quadrants of the Memorial Gessner intersection have been invited to speak.

Mayor Marshall reported that the City is attempting to improve the drainage and street pavement. He stated that participation from the all property owners is required before the city can proceed.

C. NOTICE OF RESIGNATION OF D. KEITH BROWN FROM HIS POSITION ON THE BOARD OF ADJUSTMENTS.

Mayor Marshall stated that Keith Brown is now a member of City Council and has resigned his position on the Board of Adjustments.

D. DISCUSSION AND POSSIBLE ACTION REGARDING RECOMMENDATION FOR TWO YEAR APPOINTMENTS TO THE FOLLOWING POSITIONS:

Motion was made by Councilman Ellis and seconded by Councilman Essary to approve the following appointments to serve a two year term: Motion carried 4-0.

Fire Commissioner – Derry Essary and Alternate Fire Commissioner – D. Keith Brown

Police Commissioner – Peter Slot and Alternate Police Commissioner – Dave Ellis

Regular Members: Ben Winkelman, Gerald Teel, Henry Houston, Mark Allen, and James Whalen,

William R. Purifoy, Robert Croyle, Paul Addington, Alan Augustine, Jacqueline Lammert, Gary Orr and Cooky Mays,

“ALL MATTERS LISTED UNDER CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.”

E. GEOTEST INVOICE NO.18364, DATED 05/27/2007, IN THE AMOUNT OF $14,882.00 FOR SERVICES PROVIDED IN CONNECTION WITH THE CONSTRUCTION OF THE BUNKER HILL ROAD/MEMORIAL DRIVE SIDEWALK AND DRAINAGE IMPROVEMENTS.

F. LANGFORD ENGINEERING, INC, INVOICE NO. 13234, DATED JUNE 4, 2007 IN THE AMOUNT OF $1,226.32 FOR ENGINEERING SERVICES THROUGH JUNE 1, 2007.

G. CALCO CONTRACTING, INC., INVOICE NO.5, DATED MAY 31, 2007, IN THE AMOUNT OF $689,698.30 FOR THE BUNKER HILL ROAD PROJECT.

H. KLOTZ ASSOCIATES, INC. FOR ENGINEERING SERVICES RENDERED IN CONNECTION WITH THE FOLLOWING PROJECTS:

INVOICE	INV. DATE	AMOUNT	DESCRIPTION OF PROJECT
507165	05/30/2007	8,840.00	Memorial at Gessner Traffic Study
507156	05/30/2007	1,220.01	Bunker Hill Rd/Memorial Sidewalk & Drainage Imp
507139	05/29/2007	5,382.50	Memorial Gessner – Replace Asphalt to Concrete

Motion was made by Councilman Essary and seconded by Councilman Ellis to approve all items on the consent agenda. Motion carried 4-0.

IV. PRESENTATION OF THE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2006.

Mark McGrath, CPA with Null-Lairson Accounting Firm reported that they have completed the Annual Financial Report for year ending December 31, 2006 for the City of Bunker Hill Village. He stated that their opinion is unqualified which is the highest level of assurance that they can put on our financial statements based on examination of the books and records. Councilman Ellis questioned the 2005 retirement fund, which is over funded.

V. DISCUSSION AND POSSIBLE ACTION REGARDING ANNUAL REVIEW OF THE CITY’S INVESTMENT POLICY AS REQUIRED BY CHAPTER 2256.005, OF THE GOVERNMENT CODE.

Motion was made by Councilman Smyre and seconded by Councilman Essary to approve the Investment Policy as presented. Motion carried 4-0.

VI. DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF THE FOLLOWING FULL TIME POSITIONS:

Motion was made by Councilman Ellis and seconded by Councilman Essary to approve the appointment of Kelly Johnson as City Secretary/Director of Finance/Court Clerk and Valerie Cantu as Municipal Court Administrator. Motion carried 4-0.

A. STATUS OF CONVERSION OF STEPPINGSTONE, WINWOOD (WEST OF STREY) AND OUR LANE CIRCLE FROM PRIVATE TO PUBLIC.

Steve Smith reported that Steppingstone and Our Lane Circle are substantially ready for conversion from private to public. Discussions with the residents indicate that they are interested in their street becoming public. A letter will be mailed to the property owners on the two streets and a meeting scheduled with them to answer questions. He stated that he, Dave Ellis and Ruthie Sager met with the builder and realtor involved in the sale of the property of the house under construction at 12022 Winwood Lane regarding conversion of the street, which is in very poor condition, from private to public. A meeting of all the six property owners on Winwood will be invited to attend a meeting to discuss the process.

Ruthie Sager reported that the 2007 initial appraised value is $1,208,580,625 and the initial taxable value is $1,136,198,421.

Chief Calagna reported that they have had three fires in Hunters Creek Village in the last three weeks.

B. DISCUSSION AND POSSIBLE ACTION REGARDING VILLAGE FIRE DEPARTMENT PROPOSED 2008 BUDGET IN THE TOTAL AMOUNT OF $4,923,687.00. BUNKER HILL VILLAGE ASSESSMENT FOR 2008: $935,501.00 WHICH IS 19% OF THE TOTAL.

Chief Calagna informed Council members that the overall increase in the 2008 budget is 4.39%; personnel expenditures make up 86%; and the salary increase is 5.5% with the exception of the battalion chief and the assistant chief who will receive a 7.5% increase.

Motion was made by Councilman Essary and seconded by Councilman Smyre to approve the 2008 Village Fire Department Budget as presented. Motion carried 5-0.

Chief Calagna reported that certain elected officials, as well as the city administrator, are required to receive NIMS certification. Classes 300 and 400 are not taught on line. Lack of required training will have an affect on FEMA reimbursement in case of disaster.

Chief Brye reported that the Commission met On June 18 and approved the December 31, 2006 Financial Audit. Approximately $75,000 of excess funds will be refunded equally to the three interlocal cities. The Chief briefly explained the difficulty in recruitment and outlined the current hiring practices.

Tom Ramsey reported that the storm sewer pipe is installed on Bunker Hill Road. Progress is ahead of schedule.

Tom Ramsey stated that Harris County Flood Control is initiating a preliminary engineering study for W151. A conceptual study was done in 2004 that identified key factors. The current engineering study will identify what will be done and who will pay for it.

C. DISCUSSION AND POSSIBLE ACTION REGARDING TRAFFIC CONGESTION AS A RESULT OF THE CONSTRUCTION AT MEMORIAL GESSNER INTERSECTION AND MEMORIAL DRIVE NORTH OF BRIAR FOREST.

Mayor Marshall explained that Calco has hired a uniformed officer to manually control the traffic signal at the Memorial Gessner intersection during peak traffic hours. Calco has altered the working hours for the crew on Memorial Drive north of Briar Forest to allow for peak traffic flows.

D. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM KLOTZ ASSOCIATES FOR ADDITIONAL SERVICES FOR TRAFFIC ENGINEERING STUDY AT MEMORIAL DRIVE AND GESSNER ROAD INTERSECTION.

Motion was made by Councilman Essary and seconded by Councilman Ellis to approve an expenditure of $5,800 for an engineering traffic study at Memorial Drive and Gessner Road intersection. Motion carried 5-0.

E. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FOR CONSTRUCTION SERVICES FOR MEMORIAL/GESSNER INTERSECTION IN THE AMOUNT OF $5,000.

Motion was made by Councilman Ellis and seconded by Councilman Brown to approve the proposal from Klotz Associates, Inc in the amount of $5,000. Motion carried 5-0.

c. discussion and possible action regarding proposed change to Ordinance #06-347 §105(6). (NUMBER OF REQUIRED TREES).

Chairman of Planning and Zoning Commission, Bill Purifoy, stated that the Commission met in May and voted to recommend to Council that the Zoning Ordinance be amended to change the side lot setback for Zone B Lots and also change the required side lot greenspace for Zone B Lots.

He stated that the P & Z Commission voted to recommend to Council not to amend the current tree ordinance. The P & Z Commission vote was 4-2.

Council members were in agreement to hold a special meeting to consider adoption of an amendment to the tree ordinance. At that meeting Council members would also consider an ordinance calling for a Joint Public Hearing with Planning and Zoning Commission regarding the proposed changes to the Zoning Ordinance.

XIII. CONSIDERATION AND POSSIBLE ACTION REGARDING INSTALLATION OF DRINKING FOUNTAIN WITH DOG DISH AT A COST OF $3,455.

Motion was made by Councilman Ellis and seconded by Councilmember Schwartz to adjourn the meeting at 6:43 p.m. Motion carried 5-0.